All posts by Randolph Pfaff

Online Privacy: How to Keep Control of Your Data

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In recent months, the changing privacy policies of popular websites have been making news. From Facebook to Google, there has been much warranted concern among users of these popular online services about how their data is being used. We’d like to address the value of privacy and data security for all Simmons users as well as privacy concerns during our transition to Google Apps for Education.

On March 1, Google implemented a new privacy policy that allows the company to collect and combine user data across their many services (Google.com, Gmail, and YouTube, among others). While Google has stated that the policy is a logical step and will create a more unified and targeted user experience, including better search results, watchdogs have expressed concern with an increased lack of privacy when using online services.

As we increasingly rely on commercial services as part of our everyday, online lives, it is important to remember to be vigilant about your data and how it is used. Services frequently change how they collect data, so it is important to be aware of this and to update your settings as necessary. If you are interested in checking your privacy settings on Google and Facebook, you can get started with the links below.

Google Dashboard – On this site, you can view and change your settings for all Google services.

Search History Personalization – Here, you can get answers to questions about how Google tracks your search history and personalizes its results.

Ads Preferences Manager – You can choose to opt-out of personalized ads, and learn more about how Google collects data to display relevant ads, by going to this site.

Facebook Privacy Settings – From here, you can manage who sees what you share when you’re on Facebook.

Lastly, you always have the option to not sign in to certain services when using them. For example, you do not need to be signed in to run searches on Google or to view videos on YouTube. You can also clear your cookies regularly so that stored data is purged before the next time you use these services. These steps require the most work (logging into and out of accounts) but will track the least amount of data.

We would also like to take this opportunity to address Google’s privacy policy and data collection in relation to our upcoming switch to Google Apps for students. Fortunately, the policies that apply to Google’s commercial services are superseded by the individual contracts signed with colleges and universities that use Google Apps for Education. These policies stipulate that we own our own data and that Google cannot use it for any commercial purposes.

Other schools (including Brown University, Yale University, University of Pennsylvania, and University of Delaware) that are currently using or implementing Google Apps for Education have also reviewed their contracts to ensure that their data is secure and unaffected by Google’s commercial policy changes. If you would like to learn more about Google Apps for Education and its privacy policies, you can read this guide provided by Google.

The Simmons Technology staff will continue to monitor all services and we will be proactive in making sure our data is safe.

Faculty and Staff Email Changes

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As you have probably noticed in the articles above, the switch to Google Apps for Education is happening for students only at this time. While we recognize that Google’s products, especially Gmail, are immensely popular, we also recognize that different users have different needs.

Because faculty and staff at Simmons require smooth integration of calendaring with meeting and project planning tools, we are still working to assess what products will best meet these needs.

Currently, we are considering moving faculty and staff email and calendars to Microsoft Exchange (including Outlook for email). As we continue to get feedback from you and assess your needs, we will work with you toward an appropriate upgrade solution.

For the time being, we will continue to fully support our existing email services for faculty and staff. Thank you for your patience as we conduct due diligence on this very important and complex service change.

3-D Printing: A Tech Revolution in the Making

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Picture this: You’re taking a biology course and your syllabus says you need a model human skull. But rather than going to the bookstore, or ordering one from Amazon, your professor prints out the models while you’re in class and hands them to you on your way out the door. This might seem a bit far fetched, but maybe not for much longer.

In fact, 3-D printing has been used by manufacturers as a tool for creating prototypes quickly and inexpensively for almost two decades. More recently, developments in the technology have led to a boom in printers designed for large-scale manufacturing (including airplane components, and artificial limbs and joints) as well in-home use.

While it sounds like magic, the process of creating an object with a 3-D printer is actually pretty straightforward and transparent. First, you need to design a three-dimensional object using software that can render models of them. These range from expensive commercial software, such as Autodesk, to Google’s free software, called SketchUp. If you don’t have the time or inclination to learn new software and design your own objects, you can download objects designed by others (including that model skull for your biology class) on websites like Thingiverse.

Next, you’ll need to get a 3-D printer. They are expensive, but some cost less than a new high-end computer. Try MakerBot ($1,749 for the basic home model) or Bits from Bytes ($3,500) for models that will fit in your living room. If you’re feeling a bit more adventurous, you can buy a cheaper kit from either of these companies and do the assembly yourself.

Once the printer is set up and ready to go, you can send your design to the printer and sit back while it prints out your object. The printing process consists of building up tiny layers (about 0.3 mm thick) of material (usually plastic) in three dimensions to form the object. If you want to see a printer in action, check out this video from MIT, where 3-D printing, not surprisingly, was invented.

If you don’t have the money for your own 3-D printer, you can even design something online and have it printed and sent to you, or purchase an item designed by someone else at Shapeways, the first commercial website for designing and custom printing three-dimensional objects.

While we’re probably a couple of decades away from having these printers in our homes, they’ll probably be on campus much sooner than that. Perhaps one day, you’ll even be able to send a design to Campus Print and then print out an object while you’re doing research at the library. When the time comes, we’ll be sure to let you know how it affects your printing quota.