Technology has introduced a new online File Server Access/Termination Request process, replacing our paper form. Downloading, scanning, and signing the paper forms is no longer necessary. Use our new online form to submit your request. For security, you will be prompted to login for access. Please reach out to the [email protected] for assistance.
Category Archives: TechNews
Data Classification Policy Updates
Data Classification Policy to permit the secure storage of some sensitive information on Google Shared Drives by enabling rules that prevent our important information from being shared. The new protocol allows Restricted and Private data to be stored in Technology-managed Google shared drives created for your Department. This initiative allows for more flexible remote access to files without sacrificing the security of the familiar Department O-Drive.
For more information about Google Shared drives and using Google File Stream, visit the ServiceDesk website for details, or contact [email protected] to get started.
For questions regarding Information Security, please contact Richard Phung.
Information Security: Back to School
This fall, nearly 20 million students in the US are expected to attend universities. This is an exciting time for Simmons University as our students, faculty, and staff eagerly prepare for the upcoming academic year.
Unfortunately, the return to school provides ample opportunities for hackers, thieves, and other unsavory types who wish to take advantage of people during these particularly busy times. When it comes to information security, it is important for our community to not only be aware of common scams and pitfalls, but to exercise mindful safety and security practices.
Watch Out for Common Scams Targeting College Students
- Emails that contain “important information about your Simmons account” or a “problem with your registration”
- Scholarship scams, textbook rental or book-buying scams
- Tech Support scams where you get a call about a “problem with your computer”
- IRS scams demanding money for a fake “federal student tax”
- Messages asking for your login information or passwords
- Fake friend requests
- Fake login pages
- Fake DropBox or Google Docs notices
What can I do?
- Always think twice before clicking links or opening attachments. If you get a message with an unexpected attachment, contact the sender directly to confirm they actually sent it.
- Protect your passwords. Never reveal your password to anyone. Use different passwords for different accounts, especially between your work, school, and personal accounts. Reminder: Simmons will NEVER ask you for your password.
- Protect your stuff. Lock up your belongings or take them with you when you leave. Do not leave your belongings unattended. Always remember your mobile device, and make sure you password protect your devices.
- Keep your machine clean. Make sure that all of your devices, apps, browsers, and antivirus software are up-to-date. Restart your computer or phone periodically. Delete sensitive information if you no longer need it.
- Back-up your files regularly. Use storage options that are approved by Simmons Technology to back-up your important information, and also make sure your backups work!
- See something, say something. Report suspicious activity or suspected scams.
Send any questions or concerns to: [email protected]