Category Archives: TechNews

Classroom Tech Just Got an Upgrade!

We’ve upgraded classroom podium computers across campus, which means a better, smoother experience when teaching, presenting, or hosting meetings.

With these upgrades, you can:

  • Host Zoom meetings right from the classroom, using the document camera as your camera and mic.
  • Enjoy better video performance during lectures and presentations.
  • Save time with personalized user profiles — your settings and files now stay put between logins.

These changes make classroom technology easier to use and more flexible, enabling even more improvements down the road.

Information Security and Phishing

For the fall of 2025, it is expected that approximately 19 million students will attend U.S. universities. This influx of students, faculty, and staff returning for the academic year presents increased opportunities for cybercriminals, who often exploit the busy start of the school year to launch their attacks​.

Phishing Attacks Are Getting Smarter

Phishing remains one of the biggest cybersecurity threats, and attacks jumped 58% in 2024. Most of these came through email, with 65% of phishing attempts aiming to steal login credentials. Attackers are also using AI to write more convincing emails – one phishing email every 42 seconds last year.

The impact is serious: phishing was behind 45% of ransomware attacks, with average costs reaching $1.5 million per incident.

Protective Measures: To mitigate the risk of falling victim to these attacks, it is crucial to adopt robust cybersecurity practices:

  1. Be cautious of emails claiming urgency.
  2. Verify the sender’s email address.
  3. Watch for suspicious logos, signatures, or content.
  4. Check URLs before clicking; ensure they lead to official, encrypted sites.
  5. Think twice before opening attachments or clicking on links.
  6. Use different passwords for work, school, and personal accounts, and keep them secure.
  7. Regularly update devices, apps, browsers, and antivirus software.
  8. Delete sensitive information that is no longer needed.
  9. Backup your files regularly.

Common Scams Targeting Students: College students should be aware of common scams, including:

  • Fake emails offering “Part-Time” work.
  • Fake emails with “important information about your account” or issues with registration.
  • Tech support scams claiming issues with your computer.
  • Fake scholarship or textbook rental scams.
  • IRS scams demanding payment for a fake “federal student tax.”
  • Tuition reimbursement or student debt cancellation scams.
  • Requests for login information, passwords, or personal data.
  • Fake friend requests and misleading messages about shared documents.

These precautions and awareness can help protect against the growing wave of phishing and other cyberattacks targeting educational institutions and their communities.

Digital Security & Year‑End Housekeeping 

As you head off for conferences, fieldwork, or a hard‑earned vacation, give your digital life the same care you give your luggage. The checklist below combines summer‑travel security tips with end‑of‑academic‑year tasks so you start July with peace of mind and a clean slate.

Patch & Protect Before You Go

  • Install every update. Run operating‑system and app updates on laptops, tablets, and phones before departure—unpatched devices are prime ransomware targets.  See Keeping Your Computer Up to Date.
  • Turn on two‑factor authentication (2FA). Two‑factor authentication is already active with Sharkpass on your Simmons login—switch it on for your personal email, Google Workspace, cloud storage, and every other service that offers it to block most account‑takeover attacks.
  • Encrypt your devices. On your personal devices, use BitLocker (Windows) or FileVault (macOS); iOS and Android encrypt by default when you set a passcode. If the device is lost, your data stays protected.  We’ve done this on your Simmons-issued computer for you.
  • Consider, set up, and test a VPN. Public Wi‑Fi is never private; a VPN encrypts your traffic end‑to‑end.

Smart Habits on the Road

  • Avoid public USB charging ports. Stick with your own charger, a wall outlet, or a battery pack to dodge “juice‑jacking” attacks.
  • Use a privacy screen and choose seats wisely. Keep prying eyes off sensitive information in airports and cafés.
  • Keep devices in sight. Never leave laptops or phones unattended; if you must leave a laptop in a hotel room, secure it with a cable lock.
  • Watch for travel‑themed phishing. Summer brings fake flight‑change notices and hotel invoices—hover, pause, and verify before clicking.

Leaving Campus Safely

  • Appropriately backup and encrypt research data—especially anything covered by FERPA, HIPAA, or grant agreements—before you travel.
  • Store files in Google Drive rather than on USB sticks that are easily lost.

Quick Departure Checklist

  • Updates installed and encryption enabled
  • 2FA active on key accounts
  • Consider using a VPN, test and ready
  • Privacy screen in your carry‑on
  • Data backed up and safely stored
  • Required software licensed past June 30
  • (Graduating?) Files exported and devices sanitized, see Departing? Export Your Data

Questions? Contact the Service Desk at [email protected] or 617‑521‑2222.

Safe travels—and see you (and your data) back on campus in the fall!

Keeping your computer up to date

Software and operating system updates can sometimes be inconvenient, but they are absolutely essential for maintaining the security of your computer and the Simmons network. Simmons Technology manages updates on all Simmons computers. Typically, updates are pushed out during the third week of each month. While this process is mostly automated, we need your help to ensure that the updates complete.

Windows

When you see a Window prompting you to restart your computer, please do so as soon as possible. The updates will not be fully applied until your computer reboots.  For more information, see our Knowledge article Windows Software Updates

macOS

When an update is ready, you will see a Simmons branded “Upgrading macOS” window. Make sure to follow the prompts and enter your standard Simmons username and password when prompted. For more information, see our Knowledge article macOS Software Updates.

Personal ComputersOn your personal computer, follow the instructions included Keeping Your Operating System