Category Archives: TechNews

GSLIS and SNHS moving to Moodle

Big news for GSLIS and SNHS students: Simmons Moodle will be replacing eLearning as the online platform for you course materials and activities this Fall. If you are registered for a Fall 2012 course in one of these schools, you will automatically have access to Moodle 101. This student resource includes basic information on how to access Simmons Moodle classes, set up your profile, change your messaging settings, and more. If you have any questions related to this new tool, please e-mail [email protected].

New Policy Index Website Launched

A new College Policy Index on the Simmons website allows faculty and staff to quickly locate and link to College policies. The index is a secure site accessible to only faculty and staff through use of your College ID and password. Users can browse policies by department or search for them directly. The site will be updated as new policies are introduced or old ones revised.

Internal Auditor, Susan Keller, who put the index together along with help from Technology, said she welcomes feedback from the college community on this site. “This site is meant to help people quickly and easily locate policies” she said of the index, which launched in June. “We hope you find it useful.” Send comments to [email protected], ext. 2873.

Long Distance Telephone Service Changes

As of September 1, 2012, Simmons faculty and staff will no longer need to enter a PIN code to dial long distance from a Simmons telephone.

This summer, Simmons Technology selected a new vendor and plan for our telephone service. In addition to eliminating the need for PIN codes, the new plan provides local, long distance, and international calling at a significantly reduced cost to the college.

To make long distance calls within the US and Canada, press 9, then 1 followed by the area code and 7 digit number (for example: 9-1-(xxx)-xxx-xxxx).

To make calls outside of North America, press 9, then enter the international access code 011, the country code and local number (for example: 9-011-(xx)-xx-xxxx-xxxx). Please note that international calling will be available only to departments that have established a need for this service. If you do not have international calling and you need access, you can submit a request through the Service Desk.

If you have any questions, please contact the Service Desk at 617-521-2222 or servicedesk.simmons.edu.

Reclaiming the Classroom: Flipped Learning at Simmons

Every day at Simmons, students and faculty are working together to shape the future of learning. That might sound like a bold statement, but it’s absolutely true. New methods for sharing information are being developed, tested, and refined every time many of you enter the classroom.

This fall, we’ll be kicking off a pilot test of a new content capture platform called Tegrity. Content capture is a catchall term for using technology to record and share information among faculty and students. You can find out more about the pilot in this article from the April edition of TechNews. Today, we’re going to focus on ways in which our faculty are already generating and sharing content and using technology to reclaim class time for more than just lecturing.

For many years, college faculty have sought out ways to improve upon the traditional model for disseminating information. A 1993 article by Alison King put forth a theory behind the shift that is now taking place. She envisioned a metamorphosis of faculty from being a “sage on the stage” to a “guide on the side,” meaning someone who is there to provide expertise as needed during problem solving and high-level discussions rather than someone who speaks to a mostly passive audience.

Recently, the technology to truly make this possible has become widely available. With the advent of high-speed internet and affordable recording equipment, along with the proliferation of websites where we can share video, the idea of “flipped learning” came into being. Flipped learning refers to recording lectures and providing that content to students so they can view it when it’s most convenient, thereby saving time in the physical classroom for group work and one-to-one tutoring.

In June, an article in the New York Times provided a great overview of flipped learning and gave some examples of how faculty are using content capture to share their lectures and how they’re using in-class time with students. Here at Simmons, we have quite a few faculty members who are taking a similar approach in their courses. One of them is Professor Richard Gurney, Chemistry & Physics Department Chair. We spoke with Professor Gurney to find out more about how he’s flipping his classroom and what that means to his students.

In the 2011-2012 academic year, Professor Gurney took a new approach to teaching both CHEM 114 and CHEM 225 (Organic Chemistry I & II, respectively) and has seen overwhelmingly positive results.

“We enable students to explore our courses and laboratories in such a way to feed their passions so that they can test out the careers and work they would be engaged in before they graduate,” he said. This approach in the laboratories relies heavily on mentoring students individually and working with them to explore options. Professor Gurney sought to translate this method of instruction to the lecture portion of classes and, potentially, eliminate the need for a traditional lecture that would take up most or all of the allotted class time.

In Fall 2011, he began transitioning his CHEM 225 lectures by having students spend in-class time solving problems and embedding homework directly into lecture notes. Student evaluations at the end of the semester indicated that these steps had made a rigorous and demanding course more manageable. This positive feedback helped Professor Gurney take the next step.

In Spring 2012, Professor Gurney completely flipped the lectures in CHEM 114. All lectures were recorded and posted online and students were responsible for viewing the lectures and working through basic problems before coming to class. In-class time was used for higher level problem solving in small groups. He found that using his time with students to work through problems and answer questions rather than lecturing to be “overwhelmingly successful.” He also noted that student feedback revealed that students preferred the online lectures by a margin of more than 3 to 1.

Professor Gurney is not alone among his colleagues and he indicated that other members of his department had preceded him in putting some of these methods to use in their courses. We spoke to Professor Michael Berger, who has been blending flipped teaching methods into his courses for several years. Using screen capture software, Professor Berger has recorded lectures, homework problem sets, and even additional lecture material that didn’t fit into the time allotted for a standard class period. With assistance from production specialist Jamie Traynor, Professor Berger also set up document cameras to record problem sets as he worked through them so students could replay step-by-step solutions in preparation for classes and exams. When we spoke to Professor Berger, he stressed the importance of reaching different types of learners and using technology that suits the students and their needs rather than simply employing it because it is available or trendy.

Professor Berger talked about the qualitative gains that technology and non-traditional lecture formats can provide. The success of these techniques cannot always be measured by test scores but is often reflected in student engagement and participation. Recording lectures and problem sets allowed Professor Berger to, “slow down in the delivery of content and engage students more,” he said. Additionally, he found that students used class time as a launching pad for discussions and presentations that would have been out of the question in a more traditional format.

Other Chemistry & Physics department faculty, including Professor Michael Jordan and Professor Nancy Lee, are also on board with flipping the classroom. Professor Jordan started providing video lectures last year for his PHYS 112 (Fundamentals of Physics) course and intends to continue moving more lecture content online so he can spend in-class time working with students on the most difficult material. He thinks that “the best possible learning experience is when the teacher and a small number of students sit down together in the same room” and that the availability of content capture technology can help professors better manage schedules and get back to the most basic and important tenets of learning.

These are just a few examples of how Simmons professors are changing the way we think about how students learn and how to make the most of their time in class. We know that there are other professors out there engaged in flipping the classroom and we are working to provide additional tools and support for these efforts.

Throughout the Fall 2012 semester, faculty members will be testing a content capture system called Tegrity. With their feedback, we hope to decide if this platform is appropriate and to then make it available to all faculty starting in Spring 2013. As always, we will continue to provide updates on what promises to be an exciting development for our students and faculty.

Save on New Technology!

Did you know that all Simmons College students, faculty, and staff have access to great discounts on computers, software, and more?

Check out the links below and remember to take advantage of these savings next time you’re shopping for technology.

Apple
www.apple.com/edu/simmons  

Dell
www.dell.com/epp (Enter Member ID US29847829 for Simmons discounts)

Office and Academic Software Discounts
simmons.onthehub.com  
www.journeyed.com  

What’s New in Simmons Connection?

In June, we rolled out phase one of Simmons Connection, our new centralized source for technology resources at Simmons. At that time, we let everyone know that Simmons Connection is a platform that will change and improve over time. We want to inform you of a few changes that we’ve already made based on your feedback and to make you aware of additional resources for helping you make the most of Simmons Connection.

One area that we want to make especially clear is that all AARC functionality still exists within Simmons Connection. Some things might be in new places, but we haven’t removed any of the tools you used previously. For example, faculty and advisors can still view course rosters under theAcademic Resources menu, and everyone can access the Course Catalogby clicking on it under the Online Services menu. The new course catalog displays full information about each course being offered, as well as enrollment info and the option (if you are a student) to add a course to your Preferred Sections List while viewing the course description.

We have also made several changes based on feedback we received from you, including improved menu structure in AARC and replacing the Gmail link for students so that it is grouped with other Google Apps in Connection. In addition, we have recently fixed the data feed for the course catalog and corrected an issue that prevented class rosters from printing correctly. These are just a few of the improvements, small and large, that we’re continuing to make based on your input.

If you are having trouble using Simmons Connection, you can always call the Service Desk at 617-521-2222. In addition, our project website offers step-by-step instructions and short video tutorials on many aspects of Simmons Connection. This fall, we will be offering even more training sessions as everyone returns for the start of a new semester. We’ll be announcing the dates and times of these trainings soon.

For now, we hope you’ll continue to provide feedback on Simmons Connection, and we will continue to make updates and improvements to improve your experience.


Gmail and Google Apps for Education for students are here!

Just in case you missed all of our announcements and emails and the ads on the T (okay, we didn’t actually put ads on the T), we want you to know that all students have now been migrated to Gmail and Google Apps for Education!

What does this mean? No more Webmail. No more tiny quota. No more searching for ways to share documents and projects with other students.

Other than changing how your email looks and adding functionality, nothing else will change. You’ll still have the same Simmons email address and you’ll still use it to interact with other students and your professors.

What do you need to do now?

• If you haven’t done so, go to gmail.simmons.edu to log in to your email.

• We’re also recommending that all students change their password. You’ll need to do this if you want to check your email on a mobile device or with other email software like Apple Mail or Thunderbird. You can update your password at preferences.simmons.edu.

• Speaking of mobile devices, you can find instructions for setting up your iPhone, Android phone, Blackberry and more by clicking here.

• If you have other question, visit gonegoogle.simmons.edu or contact the Service Desk at 617-521-2222 or servicedesk.simmons.edu.

Remember, we’re here to help you start using this new and exciting service. Contact us with any questions or problems you’re having and we’ll do our best to find a quick and simple solution for you.

Simmons Connection is just around the corner

In recent months, the Simmons Technology team has been hard at work on a new centralized platform that integrates many of the technology services offered at Simmons. This new product, called Simmons Connection, will be available to everyone at Simmons on June 4th.

We’ve kept the best of what the existing portal (My.Simmons) had to offer and added new services like email and event management. We’re most excited about two brand new features: Planga and Mox. Planga is a new event and group management tool that will make keeping track of your upcoming events easier than ever. Mox is a mobile app that will give you one-touch access to many Simmons Connection features. You can use it to view announcements, search the directory, and quickly navigate to upcoming events on Planga.

We also want you to know that, while email will look different for students, they will still have Simmons email addresses and the changes to email will not affect how students interact with professors or staff members.

While many technology services are already available in this first iteration of Simmons Connection, we do want you to know that it is a living, evolving platform that we will continue to refine and improve by making incremental changes over time. Like many of our projects, the creation and rollout of Simmons Connection has been rooted in a philosophy of continuous changes to functionality and usability based on your feedback. Accordingly, there is a prominent feedback link within Simmons Connection and we hope that you will use it to provide your thoughts and, in turn, help guide the decisions and changes we make.

We will be working this summer to include new features and improve the overall functionality of Simmons Connection. To keep you up to date on new developments, we have created a project website where you can find out more information about Simmons Connection and get access to some of the most common questions about how to use it. You can find it at project-connection.simmons.edu.

Change Management: Improving service, managing risk

While many exciting changes are occurring right now in Simmons Technology, we also want to give some insight into a less glamorous but very important aspect of what we do. It’s called change management and it’s at the heart of everything that happens behind the scenes.

At its core, change management is a set of practices that determines how we go about making changes to our services and assessing the risks inherent in those changes. Changes can cause big problems if they’re not managed effectively. In 2008, a study by the consulting firm Gartner found that 80% of technology downtime is caused by problems with changes to services.

Conversely, change is inevitable. We know that you want new products and access to the most up-to-date versions of products you already use. This is why we have a process for managing change and creating an environment where downtime is minimized or, when possible, avoided all together.

The first step in managing change is working with our customers (that’s you!) to determine what your needs are and how changes will impact business decisions and your day-to-day work and scholarship. For example, we have been working with faculty, staff, and students while planning and testing Simmons Connection. We need to know that the changes we plan will benefit you and improve service without negatively impacting existing services.

Next, we test changes by implementing them in a development environment. This allows us to discuss and provide feedback on a potential change before deploying it to everyone.

After that, we seek approval for the change, both internally and from customers, and schedule the change to occur during a time when there will be minimal impact (for example, early in the morning or over a weekend).

In the end, all of this planning pays great dividends. On average, we make 50-75 changes per month and we have fewer service interruptions than other comparable institutions.

So, the next time you see a change, whether it’s logging into Simmons Connection for the first time or noticing a new printer in the library, you’ll know that it was the result of a process that seeks to provide the best possible service to you with the fewest interruptions.

Celebrating the career of Elena Lander

While the newsletter is usually filled with information about new or upcoming services, sometimes we need to share something about the people behind those services. This is one of those times.

After 30+ years of service, Elena Lander will be retiring from her position as the Director of Administrative Solutions. Elena began working at Simmons College in October 1980 as a Systems Analyst and progressed through the ranks to become the Director. During her time, she orchestrated the implementation of the College’s current ERP system, Ellucian’s Colleague (formerly Datatel) and its eventual expansion to all administrative departments including Student Financial Services, Human Resources, and the Registrar’s Office.

As Director, Elena’s responsibilities included the overall performance, maintenance, upgrading and enhancement of the Colleague system, using her vast technical prowess and skill.

A celebration will be held in Elena’s honor at the end of June with event details to follow.

The Technology Department extends its best wishes to Elena!