Category Archives: TechNews

New Semester, New (and extended) Technology Support Hours

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As we prepare for the fall semester, Simmons Technology would like to remind everyone of how you can access technology support from on or off-campus.

ONLINE:
The Service Desk website is always available and it features answers to common questions and links to popular services. You can also submit support requests directly from the site.

SERVICE DESK:
Open for phone support Monday–Friday from 7:30am–6:00pm, with additional classroom/event support hours from 6:00pm–9:00pm.

TECHNOLOGY SUPPORT CENTER:
Located in LEF-331 and open for walk-ins Monday–Friday from 8:00am–6:00pm.

TECHNOLOGY DESK:
Located on the first floor of Lefavour Hall in Beatley Library and openMonday–Thursday from 8:00am–6:00pm, and on Fridays from 8:00am–5:30pm.

Improvements to On-Campus Internet Service

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wifi-icon-newsletterEarlier this month, Simmons Technology upgraded the College’s Internet connection in order to improve your experience on both the wired and wireless networks.

This upgrade insulates the College from the types of recent outages caused by off-campus service interruptions and provides greater flexibility at a lower cost.

More importantly for you, the upgrade also doubled our bandwidth, which means that you should see faster connection speeds and improved performance when streaming video or using collaborative tools like Google Hangouts and Skype.

Easy Access to WiFi at Colleges Nationwide

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Simmons College has recently joined Eduroam, a network of more than 175 colleges across the country that provide access to their WiFi networks for guests from participating schools.

Whether you’re on another school’s campus in Boston (including Wentworth, MassArt, MCPHS, BU, and more) or traveling across the country for a conference, you’ll have WiFi access at partner schools. To use this service, choose eduroam from the list of available networks, then log in with your Simmons email address ([email protected]) and your Simmons password.

You can find out more on the Eduroam website, and get support from theService Desk.

The MISO Survey: Our Services, Your Perspective

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During the Spring 2014 semester, Simmons College was among 40 schools participating in the Measuring Information Service Outcomes (MISO) survey, an anonymous poll that assesses student, faculty, and staff perceptions of library and technology services and support.

We’re pleased to report that our customers have a positive overall view of the many services and support avenues Simmons Technology provides. In fact, more than 90% of students and staff expressed satisfaction with overall technology services at Simmons. In addition, more than 85% of all respondents said that the Service Desk and our support of personal computing equipment and classroom technology met their needs. Many of our web-based initiatives also received high marks, including Moodle, AARC, the Service Desk website, and Google Apps. This is especially encouraging because of the significant transformation and expansion of services and support that has occurred over the last three years.

Of course, the MISO responses also identified some areas where we need to continue working to more appropriately allocate resources and to improve how we communicate and deliver services and support. We take this feedback seriously and we will be proactive in addressing it. In fact, we recently improved the speed of our WiFI network—a concern voiced by student respondents to MISO—by implementing a large-scale upgrade that increases the bandwidth available on campus. Through projects like these, we will continue working to provide an optimal environment for teaching and learning with technology.

Accessing Technology Services During Summer Break

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Congratulations! Spring semester is over and you can (maybe? hopefully?) relax a bit and enjoy the beautiful weather Boston has to offer this time of year.

Whether you’re on campus, off campus, or halfway around the world this summer, you can access many technology services from wherever you are.

Phone, Online, and In-Person Support

Service Desk: open for phone support Monday-Friday from 7:30am – 5:30pm.

Technology Support Center: located in LEF-331 and open for walk-ins Monday-Friday from 8:00am – 6:00pm.

Technology Desk: located on the first floor of Lefavour Hall in Beatley Library and open Monday-Thursday from 8:00am – 6:00pm, and on Fridays from 8:00am – 5:30pm.

If you need help during the evening or on the weekend, or if you’d rather not pick up the phone, then take a look at the revamped Service Desk websitewhere you can find answers to many common questions, access technology services, and submit a support request online.

Web-based Technology Services
Remember, you can access your email, calendar, Google docs, Moodle, AARC, and more from anywhere you have an Internet connection.

VPN
If you need to access technology services that are only available from the on-campus network, you can tap into them remotely by using VPN. To access VPN, go to vpn.simmons.edu. For more information on how to use VPN,click here.

Introducing Virtualized Computers to the Library

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vdi_libraryIn an effort to improve the overall performance of computers in Beatley Library, Technology will be replacing 20 Windows computers on the first floor of the library with virtualized computers this summer.

Virtualization is a process that shifts the behind-the-scenes tasks a stand-alone computer performs to a powerful, centralized computer called a server. The shift in resources reduces the traditional issues that slow down stand-alone computers and improves login times.

When you use these computers, you’ll notice only small changes. The login screen will look slightly different, but you will still use your Simmons username and password to access the computer. Once you’re logged in, the desktop should look the same as it does now, and you’ll have access to the software you currently use, as well as your storage space on the Y drive.

If you have any questions about these computers, you can ask the technicians at the nearby Technology Desk, or contact the Service Desk at 617-521-2222.

What To Do When You’ve Been Hacked

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When using our computers, tablets, and phones, we all want them—to quote an old Apple slogan—to just work. And usually, they do. Between built-in monitoring tools, antivirus software, and other security checks, devices hum along without our having to give them much thought. But what happens when that’s not the case? What do you do when you think your data, or the device itself, might be compromised?

Signs of a Problem

There are a few telltale signs that your device has been compromised, including:

  • A dramatic decline in performance (crashes, slowly loading applications)
  • An alert from your antivirus software that malicious files or software have been detected on your device
  • New applications, accounts, or other changes to your device that you didn’t make
  • Unusual requests to install new software or software updates for applications you didn’t install and/or requests to make system-level changes to your device
  • An increase in the number of pop-up/pop-under ads in your browser, a change in your browser’s homepage, or automatic redirects to sites you haven’t visited previously

Fixing the Problem

If you suspect your device has been compromised, take action as soon as possible.

  • Begin by backing up any important files to an external hard drive or a cloud storage service such as Dropbox or Google Drive.
  • Next, use a different computer or device to change your passwords for email, banking, and any other secure services you have accessed from the compromised device.
  • Follow any instructions (if provided) by your antivirus software. Often, malicious files and applications can be quarantined and removed by antivirus software.
  • Contact the Service Desk (617-521-2222) so we can have a technician provide additional guidance and confirm that your device is free from malicious files or software.

Remember, if you’re in doubt about any of these steps, you can contact the Service Desk to speak with a technician.

Getting the Information You Need, When You Need It

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Let’s face it, when most people need tech help, they turn to a Google search and often get the answers they’re looking for in just a few minutes. Many of us, particularly students, prefer the convenience of self-service when we want quick resolutions.

It is with this in mind that we’re rolling out a redesigned Technology Support website in May. The new site is built around easy access to information about our most popular services and it will provide direct entry to our rapidly growing collection of how-to articles. Our service and support hours and contact information will be front and center, so you can get help quickly from wherever you are.

In addition, you’ll be able to access articles from the Technology newsletter, as well as important announcements and up-to-date information about new services and upcoming service changes.

We hope the new site saves you time, and maybe a few clicks, when you’re looking for answers to your tech questions. As always, we welcome your feedback. If you have questions about, or suggestions for, the new site after it launches, contact Simmons Technology at [email protected].

Using Advanced Search in Gmail

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Remember that email with the attached Word document that had an article listed in the works cited section that you could really use right now? It was sent by your classmate from two semesters ago whose name you can’t quite remember at the moment, and it had something to do with statistical anomalies in urban demography or maybe statistical models of emerging democracies? You know, that one?

First, take a deep breath. Then, use advanced search in your Simmons Gmail to find it. To access the advanced search options, click on the small triangle on the right side of the search bar.

Gmail search box

From there, you can use the fields in the dropdown menu to search your email by who sent it, when it was sent, if it contained an attachment, or even how large the attachment is.

Gmail advanced search options

Use these advanced options to quickly narrow down your search and find that one email you’re looking for. To learn more about how to use advanced search, click here.

A Faster Way to Access Windows from Classroom Macs

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In the February newsletter, we provided some information about how Technology will go about replacing lectern-based classroom computers throughout campus. Part of this ongoing project involves the installation of a desktop virtualization application that provides access to the Windows operating system and all Windows-only software on lectern-based classroom Macs. This software, called VMware Horizon View Client, is now available in most classrooms.

Desktop virtualization saves time by eliminating the need to reboot dual boot computers, and provides easy access to Windows. Using it is as simple as launching the application and logging in with your Simmons username and password. The virtual desktop is an additional and optional service. If you’re more comfortable rebooting the computer, you may continue doing so.

For more information about how to access the virtual Windows desktop, along with a full list of classrooms where this technology is available, please see this FAQ. To make things easier when you’re in the classroom, we’ll be placing instructions next to computers where the virtual desktop is available.