As summer approaches and many of us prepare for conferences, research trips, or well-deserved vacations, it’s crucial to prioritize digital security while traveling. In this newsletter, we’ll share essential tips to help you protect your data and devices when you’re away from the office.

1. Update your devices Before departing, ensure your laptops, smartphones, and tablets are updated with the latest security patches and software versions. This reduces the risk of vulnerabilities being exploited by cybercriminals.
2. Enable two-factor authentication (2FA). Activate 2FA on your important accounts, such as email and cloud storage services. This adds an extra layer of protection, requiring a second form of verification (e.g., a code sent to your phone) in addition to your password.
3. Use a virtual private network (VPN). When connecting to public Wi-Fi networks at airports, hotels, or cafes, use a trusted VPN service to encrypt your internet traffic. This prevents others from intercepting your data. Simmons provides a VPN for faculty and staff, which you can set up before your trip.
4. Be cautious with public USB charging ports. Avoid using public USB charging ports in airports or other locations, as they may be compromised. Instead, use your own power adapter and a wall outlet, or carry a portable battery pack.
5. Enable device encryption. Encrypt your laptop’s hard drive and your smartphone’s storage. This ensures that your data remains protected even if your device is lost or stolen. Most modern devices have built-in encryption options in their settings.
6. Use a privacy screen Consider using a privacy screen on your laptop to prevent others from viewing your screen in public spaces. These thin, adhesive filters make your screen appear dark to anyone not directly in front of it.
7. Be mindful of your surroundings. Be aware of your environment when working on sensitive information in public spaces. Choose a spot where others can’t easily see your screen or overhear your conversations.
8. Keep your devices with you. Never leave your devices unattended in public places, even for a short time. If you must leave your laptop in a hotel room, consider using a portable lock to secure it to a fixed object.

By following these digital security best practices, you can help safeguard your data and devices while traveling. If you have any questions or concerns, please don’t hesitate to reach out to our IT support team.

Safe travels and stay secure!