Tag Archives: Procurement Policy

Reminder: Technology Procurement Policy

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Not sure how to go about purchasing technology within your department? Check out the Simmons University Department Technology Procurement Policy to answer all of your questions regarding software purchases and more. Here are a few key points to remember:

  • All technology-related purchases must be submitted via the Technology Procurement Request form. This allows Technology to ensure all purchases comply with campus standards including information security, accessibility standards, and compatibility with campus systems.
  • The Technology Department is responsible for funding the annual maintenance of all software used university-wide (exceptions to this policy may be determined on a case-by-case basis).
  • Prior authorization from Technology is required for all technology purchases and commitments, including those made with a credit card.
  • Some peripherals, such as webcams, headsets, and keyboards can be purchased through Workday without consultation from the Technology Department. Check out the pre-approved items in the Zones Punchout in Workday!

For any questions about this policy, please contact Bridget Cullen at [email protected] or 617-521-2402.

Streamlining the Technology Procurement Process

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Within Technology, we’re always looking for ways to improve workflows so we can reduce the time it takes to resolve support requests. In an effort to streamline the purchasing of hardware, software, and related technology, we have implemented an online request form for all technology procurements.

The online form is to be used for all requests, regardless of dollar amount or type of procurement (product, service, contract, etc.). Completing the form will initiate the request in our system and allow us to track and complete the purchase in an organized and timely manner.

When submitting your request, please include as much information about the purchase as possible in order to avoid delays. Please note that all requests for a contracted service or subscription will require approval from the Office of General Counsel during the purchasing process.

To submit a technology purchase request, please visitservicedesk.simmons.edu/getsupport/techpurchase. For more information about the technology procurement process, click here. If you have additional questions, please contact the Service Desk at 617-521-2222.